Project Billing Accounting - Construction

Project Billing Specialist

About This Position:

• This role was intentionally designed as part of the company’s continued shift toward stronger financial insight, tighter job cost control, and better use of data throughout the project lifecycle.
• As our projects and systems have grown, so has the need for a role that sits closely with Project Management and Accounting to ensure contract values, billings, costs, and profitability are clearly understood and actively managed.

Job Description:

The Project Billing Specialist works alongside Project Managers from the time a job is awarded through final closeout. The focus of the role is understanding how costs and billings move through a project, maintaining accurate contract and billing records, and helping surface meaningful information about project performance.

This role centers on Job Cost Accounting, Accounts Receivable, and Profit/Loss Analysis - foundational skills for progression into roles such as Staff Accountant and beyond.--- Project Setup & Contract Administration

· Complete project setup, cost codes and related system requirements.

· Maintain accurate contract values in the accounting system by reconciling to executed contracts and approved change orders.

· Coordinate bonds, insurance certificates, and contract documents to support contract compliance.

Billing, Receivables & Cash Flow

· Support Project Managers in tracking quantities installed, billed, and paid.

· Assist Project Managers with preparing pay applications and stored material billings, then enter and submit the corresponding invoices to clients in accordance with contract

· Obtain required sales tax exemption documentation and apply correct sales tax treatment to customer invoices.

· Record and monitor owner payments, investigate variances or discrepancies, and communicate findings to Project Managers.

· Monitor receivables by researching unpaid invoices, resolving posting or billing issues, coordinating with Project Managers on disputes, and tracking approvals for write-offs.

· Following receipt of owner payment, submit subcontractor invoices to Accounts Payable and monitor prompt payment compliance.

· Support month-end reporting related to billed versus unbilled receivables.

Job Cost & Performance Insight

· Provide analytical support to Project Managers by researching variances and supplying underlying data related to estimated versus actual cost.

· Provide field supervisors with regular updates on field performance against the budget.

· Collaborate with Project Managers to forecast final project costs and expected gross margin.

· Support monthly and year-end close processes related to job costing and ensure accurate job cost records to support audits, bonding requirements and lender reporting.

· Assist with preparation of project-related information for internal reviews and KPI measurement and reporting.

Project Coordination & Documentation

· Take an active role in supporting and improving project communication and documentation processes across internal teams, owners, engineers, and field personnel.

Project Closeout

· Assist with the preparation and submission of final pay applications.

· Coordinate closeout documentation including lien waivers, land releases, warranties, certifications, final bond values, and other required documents.

· Prepare and submit final retainage release invoices.

Required Skills & Competencies

· Strong accounting foundation with experience in job costing.

· High attention to detail and accuracy.

· Analytical mindset with the ability to research and resolve variances.

Qualifications

· Bachelor’s degree in accounting, finance or related field or 3+ years of experience in construction accounting, project coordination, contract administration, or a related role.

· Experience with progress billings, job cost accounting, and retainage preferred.

· Familiarity with construction contracts and change orders.

· Experience with ERP and accounting systems.

This is a Direct Hire placement, meaning you will be considered for the position and hired directly by our client.

Our staffing agency has been serving Lincoln and surrounding communities for many years, and this client has been a trusted partner of ours for a long time. They are a highly successful and well-established company known for treating their employees well and providing a supportive work environment.

The position offers excellent benefits, long-term stability, and the opportunity to work with a respected company in the construction industry.

Benefits:

• 401(k)
• 401(k) 7% Match
• Dental insurance
• Health insurance
• Life insurance
• Paid sick time
• Vision insurance