THE POSITION
The Project Coordinator supports capital project execution by maintaining project tracking systems, organizing and reviewing documentation, and assisting with financial and administrative workflows. This role requires strong organizational skills, proficiency with project management platforms such as Monday.com, and the ability to communicate effectively with internal teams and external partners. The Project Coordinator will also identify opportunities to improve processes that enhance team efficiency and overall project execution.
What You Can Expect to Do
Project Coordination
Manage project workflows in Monday.com to ensure accurate tracking throughout the lifecycle of capital projects. Collaborate with internal teams, subcontractors, and Property Management Companies to support coordination, streamline communication, and maintain project alignment. Assist with scheduling and coordinating meetings and site visits using Outlook and Teams. Maintain organized project communications and ensure timely follow-up on action items and deliverables.
Project Financial & Documentation Support
Prepare proposals, invoices, and financial summaries related to capital projects. Track project expenditures and maintain organized financial records throughout the project lifecycle.
Utilize Excel, Monday.com, Zoho, and other internal systems to maintain project documentation, monitor financial data, and support internal reporting requirements.
Manage documentation requests and coordinate with internal teams, subcontractors, and Property Management Companies to ensure information is accurate, complete, and delivered in a timely manner.
Communication & Administrative Support
Maintain clear, professional communication through email and internal messaging platforms. Manage correspondence, track approvals, distribute project updates, and ensure the team remains informed throughout the project lifecycle.
What You Should Have?
Excellent verbal and written communication, organizational, presentation and analytical skills
Ability to take ownership and commitment to follow through
Ability to effectively prioritize and handle multiple tasks under pressure
Strong work ethic and attention to detail
Desire to work in a fast-paced, entrepreneurial environment
0-5 years of relevant work experience in real estate, affordable housing, or related field
Bachelor’s Degree - Real Estate, Accounting, or Business Concentration preferred
Previous accounting experience a plus
Working proficiency in Microsoft Office programs such as Excel, Word, and PowerPoint
Experience working with Monday.com, Bluebeam, and Sage is a huge plus
What You Should Be
Resourceful with strong problem-solving, investigating, and critical judgment skills
Proficiency?in?the Office Suite and basic Adobe software?is?required
Proactive with a strong?work?ethic?and attention to?detail
Independent, self-starter mentality, with exceptional communication and organizational?skills.
Ambitious with?desire to?grow.
Highly?accountable:?able?to?take?ownership,?meet?deadlines,?follow-through.
Highly?motivated?self-starter?and?independent?worker.
Able to perform?in?a?fast-paced?environment?with?multiple?projects?and?deadlines.
Open to?learn?from?mistakes?and?challenges.
Outstanding?in?written?and oral?communications?skills.
Able to work collaboratively in a small team environment; can “roll up his/her sleeves” and pitch in where necessary within the company