Facilities Planning and Construction Scheduler

A facilities planning and construction scheduler develops, maintains, and updates project timelines to ensure construction and renovation projects are completed efficiently.

Roles and Responsibilities

• Develop and maintain project schedules: Create comprehensive, detailed schedules that outline all phases of a construction or renovation project, from inception to completion.
• Create and interpret project documents: Review construction drawings, specifications, and project plans to ensure the schedule aligns with the project scope.
• Identify critical paths and dependencies: Analyze task sequences using the Critical Path Method (CPM) to identify key activities and potential bottlenecks that could delay the project.
• Monitor progress: Track project progress against the baseline schedule, perform regular updates based on field reports, and analyze variances.
• Analyze and mitigate delays: Identify potential scheduling risks early, such as material shortages or unexpected weather. Develop mitigation and recovery strategies to keep the project on track.
• Manage resources: Coordinate and allocate resources, including labor, equipment, and materials, to ensure they are available when needed.
• Communicate with stakeholders: Provide regular reports and updates to project managers, architects, subcontractors, and clients. Host meetings to align all parties on project timelines.
• Perform claims analysis: Assist in analyzing and documenting delays for potential claims or disputes.
• Integrate with other project controls: Coordinate with cost estimation, budget management, and reporting systems to ensure seamless project execution.

Key skills and qualifications

• Technical skills:
• Proficiency with scheduling software like Primavera P6 and Microsoft Project is essential.
• Deep understanding of scheduling methodologies, including the Critical Path Method (CPM).
• Ability to read and interpret construction documents.
• Experience with University and Higher Ed scheduling.
• Experience:
• Experience in a construction or project management-related field is necessary.
• Previous experience in construction scheduling, preferably on large-scale or multi-phase projects, is often required.
• Soft skills:
• Strong organizational skills: Essential for managing complex projects with many moving parts.
• Analytical and problem-solving abilities: The ability to anticipate problems and adapt to changes is crucial for a smooth project flow.
• Excellent communication skills: Must be able to clearly and effectively communicate with diverse stakeholders, from on-site crews to executives.
• Adaptability: Necessary for navigating shifting priorities and unexpected delays common in the construction industry.
• Education and certifications:
• A bachelor's degree in construction management, engineering, or a related field is typically required.
• Certifications such as Project Management Professional (PMP) or Planning and Scheduling Professional (PSP) can enhance credibility and job prospects.